First Baptist Church Murfreesboro TN


      

  Sunday Worship @ 8am, 9:45am & 11:30am

Receptionist/Administrative Assistant Application

   

CHURCH RECEPTIONIST/ADMINISTRATIVE ASSISTANT

This position, under the direction of the Operations Director, performs a wide variety of clerical and administrative duties involving tracking inventories, posting mail and courier packages, credit card reconciliation, purchasing of supplies, filing and maintaining records or reports in support of the assigned ministry or area.  The Office Receptionist/Assistant performs routine and repetitive general clerical duties as well as a variety of typing, filing and record-keeping duties requiring the proficient use of keyboard equipment. Candidate should be detail-oriented, personable and have skills in Microsoft Office Suite (in particular MSWord and MS Excel).

Description of the Church Administrative Assistant

The Church Administrative Assistant serves under the direct supervision of the Operations Director to manage all activities of the main church office and perform administrative duties related to the church’s operation.  This is a part time position.

DEPARTMENT: Administration

JOB TITLE: Office Receptionist/Assistant

REPORTS TO: Operations Director

STATUS: Non‐Exempt

WORK HOURS: 25hrs/week

SCHEDULE: Weekdays: 12:30pm - 5:30pm

APPROVED BY: Church Administrator  

 

Qualifications of the Church Administrative Assistant

  • The Church Administrative Assistant must be a professing Christian.
  • The Church Administrative Assistant must hold an active membership, attend regularly and be in good standing with a local church.
  • The Church Administrative Assistant must have a minimum of five years’ experience in secretarial work.
  • The Church Administrative Assistant must have strong communication, computer and organizational skills.
  • The Church Administrative Assistant must be proficient in the use of standard office tools (copy machine, fax machine, etc.).
  • The Church Administrative Assistant must demonstrate a high level of trust (A violation of trust will result in immediate dismissal.).
  • The Church Administrative Assistant should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teaching ability and accountability.
  • The Church Administrative Assistant should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
  • The Church Administrative Assistant should be ever conscious of the need for confidentiality.
  • The Church Administrative Assistant should exercise discernment and wise judgment.
  • The Church Administrative Assistant should be a self-starter, good at multi-tasking and prioritizing projects.
  • The Church Administrative Assistant should possess the ability to work independently without supervision.

Responsibilities of the Church Administrative Assistant

Communication

  • Act as receptionist in making appointments and receiving visitors.
  • Screen and route all incoming calls.
  • Check and respond to all emails as soon as possible.
  • As soon as information is received, send email notifications to all staff, Chairman of Deacons, Chairman of Trustees, Pastor and Operations Director.  This includes, but not limited to, deaths (when arrangements are known), hospitalizations, surgeries, outcome of surgeries, serious accidents, births, etc.
  • Participate in staff meetings.
  • Answer door and greet guest(s)
  • Assist chairman of Trustees, Operations with scheduling of building.
  • Assist in scheduling maintenance for building
  • Route incoming faxes to appropriate staff.

Documentation

  • Distribute mail to appropriate personnel.
  • Generate and prepare weekly bulletin.
  • Continuously update Prayer Sheet and generate copies for Wednesday night services.
  • Assis with any church Directors with printing, typing, calls, etc.
  • Type correspondence and other items for Chairman of Trustees and any Church Directors
  • Generate and make copies of monthly Church reports and schedules.
  • Maintain file of all invoices, correspondence, and reports.
  • Send and receive all church membership letters.
  • Keep computer databases and mailing lists up to date.
  • Generate and disseminate quarterly Grounds Security schedule.
  • Prepare certificates for special occasions.
  • Make reservations for use of church facilities.
  • Submit daily timesheet.
  • Maintain a current list of key holders. Collect keys upon departure.
  • Accurately track church items on loan.
  • Generate and keep vendor list updated
  • Create documents when requested
  • Assist with church database system updates

Other Responsibilities

  • Purchase and maintain all office supplies.
  • Recruit, schedule, and train volunteer office help.
  • Other duties as assigned.

 

 

To apply for this position please fill out the following information.

  

 

IMPORTANT TIMES
Sunday Morning
8:00 am | 9:45 am | 11:30 am - Worship
9:30 am - Sunday School


Wednesday
12:00 pm | 6:30 pm - Bible Study
STAY CONNECTED
   

CONTACT INFO
Address: 738 E Castle St.
                 Murfreesboro, TN 37130
Phone: 615-893-5322
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